In our recent teacher survey, over 50% of participants mentioned difficulties with reaching all parents and “wasting time and paper on parent newsletters” as their biggest challenges. Additionally, 1 in 5 teachers admitted to being frustrated by the lack of visibility into who’s actually read the messages.
“I find paper notes are unreliable as you are never sure if parents have received them or not” – complained one survey participant.
“I waste paper sending and printing over 100 daily reports when I usually get 10 back at the end of the week” – added another.
We get it! When designing automated parent newsletters, our initial goal was to give teachers their weekends back – many of you said you’ve been writing parent newsletter over the weekends. Over time, we realized that it’s really about time spent, but about impact. Putting a lot of effort into parent newsletters would be worth it if you could at least be sure they’ve read them!
Why use ClassTag’s Weekly Update?
We designed The Weekly Update with an aim to replace labor-intensive paper newsletters. An email with an overview of all upcoming activities will be sent to parents weekly. As a teacher, you can add a custom message or just sit back, knowing that ClassTag keeps parents in the loop. You can also choose the time and day when the update is sent.
Pro Tip: Parents don’t have to join ClassTag to receive the Weekly Update actively. They are included in the communication from the moment their email address is added to the Directory. Additionally, parents can modify their mail settings for all automated communications, so that they’re never overwhelmed with too many updates.
How it works?
The key to benefitting from the Weekly Update is consistently adding upcoming events to ClassTag. ClassTag can only inform the parents about the activities that are in our system! Our Weekly Update pulls everything you have scheduled for the week ahead and delivers a clear and concise overview to parents’ inboxes. You can add a custom message if needed, or focus on other things, knowing that your parents will be kept in the loop.
What about the parents who don’t use email?
Let’s face it – in some classrooms, reaching 100% of parents using email is simply not possible. Internet access is still limited in some areas, sometimes due to remoteness, and sometimes, poverty. This is where Statistics can really work for you. Seeing who’s read the Weekly Update is satisfying, but it’s the ability to see exactly who’s not engaging that makes a real difference. With Statistics, you can see who has been missing out on important communication and follow-up by phone or by sending a printout. Because you’re no longer spending hours to prepare the newsletter, you can use the time to work through communication blocks with specific families.
Teachers who use ClassTag consistently mention the Weekly Update as one of their favorite features. “I think parents feel more connected. They know exactly what their kids are doing each week. They also know they can volunteer” – says Helen, a 4th grade teacher. Would you like to try automated parent newsletters in your classroom? Join ClassTag today.